Are you tired of spending countless hours working on spreadsheets? Do you ever wish there was a way to work faster and get more done? WPS Office is all you need. This free office software offers several tricks and features to help you get through spreadsheet tasks quickly. In this article, we’ll share five of our favorite tips for speeding up your work with WPS Office. So buckle up, because this will change the way you work with spreadsheets.
Trick #1: Use Shortcuts
Using shortcuts is one of the easiest ways to speed up spreadsheet work in WPS Office. You can do common tasks without using the mouse or going through menus when you use keyboard shortcuts.
For example, instead of clicking on the “Bold” button in the toolbar, you can just press Ctrl+B on your keyboard. You can also use Ctrl+S to save a document or Ctrl+Z to undo the last thing you did.
When you use shortcuts, you save time and put less stress on your wrists and fingers because you don’t have to move between the keyboard and mouse as often.
Another benefit of using shortcuts is that they often give you more precise control over formatting options than their menu-based counterparts. For example, you can type a font size directly into a cell instead of choosing it from a dropdown menu.
Trick #2: Create a Template
One of the most effective tricks to speed up your spreadsheet work with WPS Office is creating a template. Templates are spreadsheets that have already been made and can be used again and again for different things.
To create a template, start by opening a new spreadsheet and modifying it to suit your needs. In the template, you can add headers, footers, formulas, or anything else you need.
Once you have customized your sheet, save it as a template file format (.xltx) so that every time you want to use it again, all you have to do is open the file and edit the content according to your current task.
Templates help people get more done because they make it easy for them to copy their favorite formatting without having to start from scratch every time they need similar data sets.
Furthermore, templates ensure consistency across documents when working on recurring projects. By using templates for specific tasks or projects over time, efficiency goes up a lot because you don’t have to set up new sheets over and over again.
Trick #3: Use the auto-fill feature
Autofill is a great way to speed up your spreadsheet work in WPS Office. You don’t have to type the same information over and over again; you can just use the autofill tool.
To use this feature, just type your data into a cell and then click on the bottom right corner of that cell. Then drag the data you want to copy down or across the cells where you want it to go. This will automatically fill in those cells with your desired information.
Another great thing about autofill is that it works with numbers and dates as well as with text. So, if you need to enter a series of numbers or dates in order, just type the first one and let WPS Office’s autofill feature fill in the rest to save you time!
Autofill even has an option for custom lists, which means that if there are specific items or phrases that repeat often in your spreadsheet, they can be added as a list for quick selection during autofilling.
Trick #4: Protect Your Sheet
When it comes to spreadsheets, the data contained within them can be sensitive and confidential. It’s important to keep this information safe from people who shouldn’t have access to it. This is where the “Protect Sheet” feature of WPS Office comes in.
To use this feature, click the “Review” tab at the top of your sheet and then click “Protect Sheet.” Then you’ll be asked to give your sheet a password. Make sure you pick a strong password that only people with permission can use.
Once you have protected your sheet, you won’t be able to do things like change the cells or even print the document. This protects against accidental changes or modifications made by those without permission.
Also, it’s important to know that you can use WPS Office’s cloud storage features if you need to share your spreadsheet with other people but still want to control who can see it. By putting your file on their platform, it’s easy to control who can see it and change permissions as needed.
Trick #5: Use the Spell Check Feature
Spelling mistakes are embarrassing and make your spreadsheet look like it wasn’t done by a professional. WPS Office has a built-in spell check feature that can help you catch any mistakes before you share your work with others.
To use WPS Office’s spell check, click on the “Review” tab and then on “Spelling & Grammar.” The program will then look through your whole spreadsheet for spelling mistakes and mark them so you can check them.
If WPS Office comes across a word it doesn’t know, it will suggest possible changes or give you the option to add the word to its dictionary so you can use it again in the future. This saves time from manually going through each cell and checking if there are any spelling errors.
But remember that spell check is helpful, but it isn’t perfect. Sometimes words are spelled correctly, but they are used in the wrong way or not at all. Check everything twice before you send in your final document.
It is easier than you might think to speed up your spreadsheet work with WPS Office. You can save time and get more done quickly by using shortcuts, making templates, using the autofill feature, protecting your sheet, and using the spell check feature.
Always update your software to make sure it works with new features and tools that can make your workflow even better. With this free office software by your side, you’ll be able to get more done in less time and enjoy a smoother, more creative way to work together.
So why hold out? Start using these tips right away to get the most out of everything WPS Office has to offer.